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Purchasing Agent Kathryn Logan chats with business owners at Quincy City Hall during the Vendor Fair on August 10.

Purchasing Agent Kathryn Logan chats with
business owners at Quincy City Hall during the
Vendor Fair on August 10.

Led by Purchasing Agent Kathryn Logan, the City of Quincy’s purchasing team quickly has become a shining example of how to use OSD’s services to maximize municipal efficiency and engage a community. As of August 16, 2017, the City has spent more than $4.7 million in COMMBUYS, and has purchased from 17 different Statewide Contracts. Since onboarding in February 2016, the team has hosted an OSD Neighbor-to-Neighbor event for surrounding communities interested in using COMMBUYS, and a Vendor Fair for tradespersons needing assistance with COMMBUYS registration.

This enthusiasm from the Quincy team cannot be understated. “A lot of the success we’ve had with COMMBUYS is about attitude,” remarks Meredith Marini, Assistant Contract Coordinator for the City, who understands the initial frustration that may come with learning any new system. “There is always going to be a learning curve. It is funny to think back on how novice I used to be. It took some upfront perseverance but now, I love it! I don’t waste any time.”

During Quincy’s COMMBUYS implementation nearly a year and a half ago, the City worked with OSD’s Local Government Enablement (LGE) team to customize the system to fit their needs. Patricia Burke, LGE Account Manager, guided Quincy during their onboarding. Marini raves, “With Patricia as our Account Manager, our lives are just easier. She is our biggest cheerleader, and constantly looks for ways to help us use the system better. Her one-on-one training and attention to detail has made a big difference in training our staff.”

Quincy's purchasing team quickly poses after their Neighbor-to-Neighbor event in September 2016. L to R: Franca Alberti, Meredith Marini, Kim Trillcott Caporale, and Kathryn Logan.

Quincy’s purchasing team quickly poses after
their Neighbor-to-Neighbor event in September 2016. L to R: Franca Alberti, Meredith Marini, Kim Trillcott Caporale, and Kathryn Logan.

With 60 purchasers now trained in COMMBUYS, the City uses a hybrid of centralized and decentralized purchasing, tailored to fit the needs and capacity of their staff. Marini elaborates, “Each department does their own research. They first look to see if the goods or services they need are on Statewide Contract, gather all of the information, and then send to our team for completing the purchase order.” The purchasing team has become so
expert that they are able to assist other departments with COMMBUYS troubleshooting.

Beyond using Statewide Contracts to save the City time and money, the team also has realized a significant savings using COMMBUYS to post more than 40 bids, coordinated by Office Manager Kim Trillcott Caporale. Marini mentions, “Because it’s a free tool, there’s no charge to post our bids. Without COMMBUYS, we have to do outreach in local newspapers, which can get expensive. For the volume of procurements that we conduct, those advertising fees can really add up. It’s just an added benefit for us.”

The City of Quincy recently completed their final order of Big Belly trash containers using Statewide Contract FAC87 – Recycling Containers and Compost Bins, using COMMBUYS to help keep Quincy clean and beautiful! Pictured: Assistant Contract Coordinator Meredith Marini with son, Anthony.

The City of Quincy recently completed their final order of
Big Belly trash containers using Statewide Contract FAC87 – Recycling Containers and Compost Bins, using COMMBUYS to help keep Quincy clean and beautiful! Pictured: Assistant Contract Coordinator Meredith Marini with son, Anthony.

Having completed more than 160 purchase orders, Quincy is well on its way to becoming a star member of the COMMBUYS Loyalty Program. The team’s infectious energy, willingness to learn, and dedication to improving their City makes them a model community for COMMBUYS adoption. If you are a municipal procurement professional wanting to learn more about how COMMBUYS may work for your city or town, visit the Local Governments webpage.

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