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Have you ever considered doing business with the State?

The Commonwealth of Massachusetts’ Operational Services Division (OSD) establishes and manages Statewide Contracts for goods and services used by Executive Departments and many other public purchasing entities. With more than 100 contracts and hundreds of thousands of items across a wide spectrum of categories, there is ample opportunity for businesses to profit. There are many reasons to pursue Statewide Contracting and many resources to help you succeed. Statewide Contracting, however, also requires time, has defined reporting obligations, and may require you to work with a partner to meet a Supplier Diversity Program plan. Read on for some considerations if your company is contemplating becoming a Statewide Contractor.

Why Become a Statewide Contractor?

Benefits of Statewide Contracting

One of the main benefits to becoming a Statewide Contractor is access to new buyers. Massachusetts Executive Departments are required to use Statewide Contracts (SWCs) for available goods and services purchases as outlined by state law. In addition to Executive Departments, other “eligible entities” or public purchasing organizations may purchase from SWCs. These eligible entities typically include:

  • Cities, towns, districts, counties, and other political subdivisions;
  • Executive, Legislative, and Judicial Branches, including all Departments and elected offices;
  • Independent public authorities, commissions, and quasi-public departments like water commissions and transportation authorities;
  • Local public libraries, public school districts, and charter schools;
  • Public hospitals owned by the Commonwealth;
  • Public institutions of higher education;
  • Public purchasing cooperatives;
  • Non-profit diverse organizations specified by the Commonwealth;
  • Other states and territories; and
  • Other entities designated by the State Purchasing Agent.

In Fiscal Year 2016, eligible entities purchased more than $1.4 billion in goods and services through SWCs managed by the OSD!

What’s available on Statewide Contract

The Operational Services Division administers more than 100 contracts for goods and services. Categories include:

  • Clothing and footwear;
  • Energy, utilities, and fuel;
  • Facilities maintenance and repair;
  • Fire/EMS;
  • Fitness equipment;
  • Food and groceries;
  • Green cleaning products;
  • Healthcare and lab products;
  • Information technology hardware, software, services, and telecommunications;
  • Janitorial services;
  • Landscaping services and products;
  • Medical;
  • Office and educational supplies;
  • Playground equipment and services;
  • Professional services;
  • Public safety, traffic safety, and disaster management;
  • Security;
  • Tradespersons; and
  • Vehicles, transportation, and road maintenance.

New contracts are created and negotiated on a regular basis and existing contracts occasionally reopen to accept new bids, thus providing an opportunity for you to bid on a contract and potentially receive an award.

The COMMBUYS Market Center is the Commonwealth’s online procurement platform. To bid on contracts and respond to requests from buyers, all vendors must have an up-to-date profile in COMMBUYS which takes approximately 20 minutes to complete. Be sure to have your legal business name and Tax ID on hand before beginning the registration process, as you’ll need to enter this information during registration.

Setting up your COMMBUYS profile also requires the selection of commodity codes [United Nations Standard Products and Services Codes (UNSPSCs)] that match the goods and services your business offers. Selecting the proper UNSPSCs is important since you will receive email notifications when new bids for those commodities are posted in COMMBUYS. For assistance in setting up your COMMBUYS profile or other COMMBUYS requests, the COMMBUYS Help Desk is available Monday to Friday from 8 a.m. to 5 p.m. at 888-MA-State or COMMBUYS@state.ma.us.

 

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