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Person ShruggingWhen it comes to facilities management, buyers have two options:
1. Purchase thousands of products, supplies, and equipment through four Maintenance, Repair, and Operations (MRO) Statewide Contracts, or
2. Use the four Trades contracts.

Deciding which of these options to pursue boils down to whether labor will be handled in-house.

Basically, if the purchasing entity will be performing the labor, examine your extensive options through the MRO contracts. If the project requires you to hire a contractor to perform the necessary labor, investigate the Trades contracts which include labor and materials as part of the overall cost.

MRO Option
For example, an organization determines it needs a new boiler. They have the in-house expertise to know which boiler is best suited to their situation and the capability to install. This organization may review their boiler options on several Statewide Contracts:

  • FAC100 covers a wide range of products, supplies, and equipment across various facilities specialties, including mechanical, plumbing, and electrical systems. In this case, Category 4 provides HVAC and refrigeration products and supplies with seven awarded vendors to support the category.
  • FAC101 should be another consideration, offering MRO industrial supplies, in particular, heating, ventilation, air conditioning, and refrigeration products, with four awarded vendors.
  • Finally, FAC105, providing retail MRO products and supplies from two vendors, is another option, with walk-in stores around the Commonwealth.

Buyers may reach out to vendors directly or solicit quotes through COMMBUYS.

What if the need for a new boiler is immediate? Under these circumstances, the organization should consult our list of contractors designated as emergency suppliers who are able to respond to buyers’ urgent needs. We should note that all FAC100, FAC101, and FAC105 vendors have this designation.

Trades Option
If the organization doesn’t have in-house staff to install the new boiler, reviewing options through the boiler services category on the TRD01 tradespersons contract is a sound course of action. Use the Trades Index to locate awarded vendors, pricing, and prompt pay discounts for boiler services in your county (and you also may view the 26 other trades services categories available on contract).

If you decide to take this path, keep in mind that trades vendors’ qualifications go through comprehensive review: At the time of award, OSD verifies current trades licenses and certifications, confirms the vendor carries all required insurance, OSHA 10 certification, and checks business verification information provided by the Secretary of State’s Corporation Division or the municipality where the business was established.* Use COMMBUYS to forward a Statement of Work to your selected vendors or contact them by email or phone.

Have a more pressing need? Review vendors’ bidder response forms posted in COMMBUYS that provide emergency contact information and include average response times for counties they support.

Note that trades projects are subject to the Prevailing Wage Law and may be subject to construction procurement laws, as well. Refer to the TRD Contract User Guides for general guidance and resources.

Send your MRO and Trades Statewide Contract questions our way!
MRO Questions (FAC100, FAC101, FAC105, FAC107): Michael Maxim, 617-720-3112

Trades Questions (TRD01, TRD04): Betty Fernandez, 617-720-3133
Trades Question (TRD02, TRD03): Katherine Morse, 617-720-3153

* Prior to engaging a contractor, it is the responsibility of the Eligible Entity to obtain current copies of all applicable employment requirements, such as licensing, etc., for all employees working on a project for a Contractor.

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