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As part of the Operational Services Division (OSD), the State Surplus Property Office (SSPO) is responsible for managing the Commonwealth’s surplus property. This is accomplished by providing resources to assist a variety of audiences in the transfer or disposal of surplus property, whether helping organizations relinquish or acquire declared items.

Declaring Surplus Property
There are many reasons why property may exceed departmental needs: items no longer may be needed due to changes in staffing, job roles, or telework schedules, or perhaps the items need to be replaced due to damage or obsolescence. The following resources are available to assist in facilitating the removal of surplus property:

» The steps to follow when declaring surplus property.
» Guidance on determining the condition of surplus property using preestablished condition codes.

Acquiring Surplus Property
Acquiring surplus property is a low-cost option for public purchasers, and one that allows the Commonwealth to work toward maximizing the value of state-owned property. Items available for transfer are posted to the Surplus Property Listing. There are different requirements for executive departments, municipalities, and other eligible entities when acquiring surplus property; please use the links below to learn more about the steps needed.

  • Executive Departments:
    Items posted on the Surplus Property Listing are free of charge on a first come, first served basis.
  • Municipalities:
    After 30 days, items on the list become available to cities, towns, and other municipal organizations for an administration fee based on the item’s condition and other factors.
  • Non-Profits:
    After 50 days, items become available to eligible non-profits organizations for the same administration fee described for municipalities.

Acquiring Surplus Vehicles
The SSPO regularly posts online surplus vehicle auctions, which are available to the public. An estimated 400 vehicles are expected to be auctioned this summer. All vehicle auctions last two weeks, so check back frequently to ensure you’re not missing out!

To locate OSD vehicle auctions on the Auctions International website, navigate to the “Mass OSD” labeled auctions out of either the Westborough OVM Lot or Ayer State Police Lot and follow OSD on Twitter and LinkedIn for updates.

Refer questions about acquiring, listing, or disposing of surplus property to the SSPO at OSD_ SSPO@mass.gov.

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